If you are an experienced Team Coordinator within the Toronto area, keep reading, as this could be the opportunity for you!
Our client is the well-known company that is looking for a Team Coordinator to cover a contract within their foundation that works with partners to ensure that millions of young people, especially young women, access quality education, financial services, and dignified work.
...
In this role you are reporting to the Senior Director, Corporate Communications, the Team Coordinator will be responsible for providing team support to the Corporate Communications team and will
support the Senior Director of Corporate Communications, along with the team, plus any other assigned team in Public Affairs and Communications as needed.
The role partners with co-located teams across functions to provide administrative support.
"Minimum of 3 - 5 years of administrative support experience, preferably within a legal or compliance environment requied"
Advantages
-Mon to Fri, 8:30 am to 4:30 pm
-Immidiate start date
-A well-known, reputable company
-Competitive hourly pay
-long term contract
- Heart of downtown Toronto and accecible to TTC
Responsibilities
• Provide clerical, administrative, and calendar support to L&C Directors across multiple time zones.
• Manage travel arrangements, including booking accommodations, ground transport, and processing travel visas and immunizations for L&C Directors, while supporting other L&C
team members with travel needs.
• Prepare and submit expense reports, ensuring accurate coding in line with organizational policies.
• Track and submit invoices for payment, ensuring accurate coding and proper handling of all invoices.
• Complete contract request forms for various contract types (e.g., LOEs, SOWs, Purchase Orders) and handle invoice requests without existing POs.
• Work with the Finance Business Partner to track, verify, and maintain the L&C contracts
schedule, including fee schedules and expiry timelines, ensuring timely amendments and renewals.
• Support annual budget preparation and quarterly forecasting by providing travel and workshop planners and relevant expense information.
• Prepare and maintain an annual calendar of activities for the L&C team, ensuring it is up-to date and accessible for planning purposes.
• Handle sensitive and confidential matters related to the department’s daily activities.
• Liaise with other departments on administrative matters and maintain efficient record keeping systems for electronic and paper files.
• Document and maintain records of team processes, lessons learned, and operational templates.
• Maintain and update the L&C SharePoint site, internal policies, legal documentation, and the database of global legal and compliance contacts.
• Manage relationships with vendors providing knowledge management and filing services.
• Schedule meetings involving the full L&C team (e.g., huddles, retreats), prepare agendas, and coordinate logistics such as room bookings and document preparation.
• Support logistical planning for events, training sessions, and team retreats.
• Build and maintain relationships with internal staff and external stakeholders.
• Assist L&C People Leaders with onboarding new team members, ensuring a smooth
Qualifications
-Minimum of 3 - 5 years of administrative support experience, preferably within a legal or compliance environment.
• High level of integrity, discretion, and professionalism in handling sensitive information.
• Detail-oriented with a proactive approach and a strong sense of ownership in tasks.
• Flexible, adaptable, and capable of executing a range of job duties and adjusting to changing priorities.
• Demonstrates professional maturity, cultural sensitivity, and impeccable integrity that align with the Foundation’s values.
• Demonstrate a commitment to Mastercard Foundation’s values and vision.
Summary
This is an excellent opportunity and the company is top-notch where you will be able to grow in your career. Please apply NOW!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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If you are an experienced Team Coordinator within the Toronto area, keep reading, as this could be the opportunity for you!
Our client is the well-known company that is looking for a Team Coordinator to cover a contract within their foundation that works with partners to ensure that millions of young people, especially young women, access quality education, financial services, and dignified work.
In this role you are reporting to the Senior Director, Corporate Communications, the Team Coordinator will be responsible for providing team support to the Corporate Communications team and will
support the Senior Director of Corporate Communications, along with the team, plus any other assigned team in Public Affairs and Communications as needed.
The role partners with co-located teams across functions to provide administrative support.
"Minimum of 3 - 5 years of administrative support experience, preferably within a legal or compliance environment requied"
Advantages
-Mon to Fri, 8:30 am to 4:30 pm
-Immidiate start date
-A well-known, reputable company
-Competitive hourly pay
-long term contract
- Heart of downtown Toronto and accecible to TTC
...
Responsibilities
• Provide clerical, administrative, and calendar support to L&C Directors across multiple time zones.
• Manage travel arrangements, including booking accommodations, ground transport, and processing travel visas and immunizations for L&C Directors, while supporting other L&C
team members with travel needs.
• Prepare and submit expense reports, ensuring accurate coding in line with organizational policies.
• Track and submit invoices for payment, ensuring accurate coding and proper handling of all invoices.
• Complete contract request forms for various contract types (e.g., LOEs, SOWs, Purchase Orders) and handle invoice requests without existing POs.
• Work with the Finance Business Partner to track, verify, and maintain the L&C contracts
schedule, including fee schedules and expiry timelines, ensuring timely amendments and renewals.
• Support annual budget preparation and quarterly forecasting by providing travel and workshop planners and relevant expense information.
• Prepare and maintain an annual calendar of activities for the L&C team, ensuring it is up-to date and accessible for planning purposes.
• Handle sensitive and confidential matters related to the department’s daily activities.
• Liaise with other departments on administrative matters and maintain efficient record keeping systems for electronic and paper files.
• Document and maintain records of team processes, lessons learned, and operational templates.
• Maintain and update the L&C SharePoint site, internal policies, legal documentation, and the database of global legal and compliance contacts.
• Manage relationships with vendors providing knowledge management and filing services.
• Schedule meetings involving the full L&C team (e.g., huddles, retreats), prepare agendas, and coordinate logistics such as room bookings and document preparation.
• Support logistical planning for events, training sessions, and team retreats.
• Build and maintain relationships with internal staff and external stakeholders.
• Assist L&C People Leaders with onboarding new team members, ensuring a smooth
Qualifications
-Minimum of 3 - 5 years of administrative support experience, preferably within a legal or compliance environment.
• High level of integrity, discretion, and professionalism in handling sensitive information.
• Detail-oriented with a proactive approach and a strong sense of ownership in tasks.
• Flexible, adaptable, and capable of executing a range of job duties and adjusting to changing priorities.
• Demonstrates professional maturity, cultural sensitivity, and impeccable integrity that align with the Foundation’s values.
• Demonstrate a commitment to Mastercard Foundation’s values and vision.
Summary
This is an excellent opportunity and the company is top-notch where you will be able to grow in your career. Please apply NOW!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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