My client is a well established global investment management firm, looking for a proactive and experienced professional to oversee office operations, support senior leadership and help drive organisational efficiency.
about the job
- Diary and Schedule Management:
- Coordinate and manage daily schedules, appointments, and meetings for the CEO.
- Plan and organize travel arrangements, including flights, accommodations, and itineraries.
- Administrative Support:
- Prepare reports, presentations, and correspondence as required.
- Manage incoming and outgoing communications, including emails and phone calls.
- Handle document filing and retrieval, ensuring organizational efficiency.
- Take minutes during meetings and follow up on action items.
- Office Management:
- Coordination of reception related activities for the office, facilities management.
- Oversee office supplies and liaise with vendors for purchases or services.
- Arranging for courier services,
- Support team activities and events organization such as townhalls and global events for the office.
- Arranging Concur set ups and training for new employees.
- Any other regular or ad hoc duties or projects from time to time.
- Finance Duties:
- Handle finance administration tasks, including processing invoices, obtaining approvals, coordinating payments via Concur and other banking portals.
- Provide support for financial reporting and other various accounting systems, ensuring accuracy and compliance.
skills and experience required
The ideal candidate should come with at least 8 years of experience as an office managerial position or in similar capacity within the industry. Experience in supporting senior executives or management is an advantage. You should also be meticulous, organized, able to maintain confidentiality and handle sensitive information. You should also have excellent written and verbal communication skills (English and Mandarin), and proficient in Microsoft Office.
To apply online, please use the 'apply' function, alternatively you may contact Aprilyn Chan.
(EA: 94C3609/R1216039)
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