Do you have experience in commercial property tenant relations? Are you seeking a permanent, full-time opportunity where you can display your exemplary customer service skills, flex those financial muscles in terms of assisting the team with invoice processing and payment, and also help out with event planning and general office tasks?
...
We are looking for an Office Administrator to join the team of one of the top companies within the Commercial Real Estate industry, 5 days a week in their downtown Toronto office. The position involves the preparation, entry and issuing of tenant and contractor invoicing (~60% of the role), as well as assisting tenants and visitors, event bookings, tenant communications and organizing information digitally.
Advantages
What’s in it for YOU:
• The ability to work for one of the top Commercial Real Estate companies in Downtown Toronto.
• $60,000 - $70,000 annual salary (based on experience).
• Competitive benefits package.
• 3 Weeks vacation + holiday time off.
• Monday-Friday 9:00am-5:00pm, one flex day per week.
• Be a part of a company culture that values its employees and shows it various ways.
• Fun company social events allowing you to get to know your colleagues beyond a surface level.
• Be a valued member of their small, supportive and friendly team.
• TTC friendly location downtown.
Responsibilities
What YOU will be doing as the Office Administrator :
• Prepare tenant chargeback invoicing ensuring accuracy, complete with relevant back up.
• Receive and prepare contractor for payment.
• Timely entry of tenant and base building invoicing into Nexus and MRI accounting systems.
• Issue purchase orders and process all vendor invoices in a timely manner; communicate directly with vendors to resolve accounts payable issues.
• Assist tenants with Tenant Lounge and event bookings inclusive of tenant events in communal areas of the building.
• Maintain an up-to-date tenant contact list for all properties.
• Maintain up-to-date tenant Certificate of Insurance information for all properties.
• Maintain the office clerical, filing and record keeping files.
• Greet tenants and visitors and assist with, or direct them to, the appropriate staff.
• Assist in tenant and event planning and execution when required.
• Maintain a tenant memo recipient list, update as required and send out memos as decided by the management team.
• Maintain current COI’s (Certificate of Insurance) documents for all tenants.
• Assist with Building and Operator Award set up, refreshments and ordering of food as required.
• Order office supplies as needed.
• Collect and distribute any Canada Post mail addressed to the management office.
• Organize courier deliveries when required.
• Assist with poster orders and deliveries when needed.
• Assist with seasonal decoration in the management office and or the “party room.”
• Assist with other office tasks as directed by the management team.
Qualifications
What YOU bring to the table:
• 2-3 years of experience with commercial property administration preferred.
• Previous experience in preparing and issuing invoices and processing payments.
• A passion for customer service and client relations.
• Strong organizational and problem solving skills.
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Do you have experience in commercial property tenant relations? Are you seeking a permanent, full-time opportunity where you can display your exemplary customer service skills, flex those financial muscles in terms of assisting the team with invoice processing and payment, and also help out with event planning and general office tasks?
We are looking for an Office Administrator to join the team of one of the top companies within the Commercial Real Estate industry, 5 days a week in their downtown Toronto office. The position involves the preparation, entry and issuing of tenant and contractor invoicing (~60% of the role), as well as assisting tenants and visitors, event bookings, tenant communications and organizing information digitally.
Advantages
What’s in it for YOU:
• The ability to work for one of the top Commercial Real Estate companies in Downtown Toronto.
• $60,000 - $70,000 annual salary (based on experience).
• Competitive benefits package.
• 3 Weeks vacation + holiday time off.
• Monday-Friday 9:00am-5:00pm, one flex day per week.
• Be a part of a company culture that values its employees and shows it various ways.
...
• Fun company social events allowing you to get to know your colleagues beyond a surface level.
• Be a valued member of their small, supportive and friendly team.
• TTC friendly location downtown.
Responsibilities
What YOU will be doing as the Office Administrator :
• Prepare tenant chargeback invoicing ensuring accuracy, complete with relevant back up.
• Receive and prepare contractor for payment.
• Timely entry of tenant and base building invoicing into Nexus and MRI accounting systems.
• Issue purchase orders and process all vendor invoices in a timely manner; communicate directly with vendors to resolve accounts payable issues.
• Assist tenants with Tenant Lounge and event bookings inclusive of tenant events in communal areas of the building.
• Maintain an up-to-date tenant contact list for all properties.
• Maintain up-to-date tenant Certificate of Insurance information for all properties.
• Maintain the office clerical, filing and record keeping files.
• Greet tenants and visitors and assist with, or direct them to, the appropriate staff.
• Assist in tenant and event planning and execution when required.
• Maintain a tenant memo recipient list, update as required and send out memos as decided by the management team.
• Maintain current COI’s (Certificate of Insurance) documents for all tenants.
• Assist with Building and Operator Award set up, refreshments and ordering of food as required.
• Order office supplies as needed.
• Collect and distribute any Canada Post mail addressed to the management office.
• Organize courier deliveries when required.
• Assist with poster orders and deliveries when needed.
• Assist with seasonal decoration in the management office and or the “party room.”
• Assist with other office tasks as directed by the management team.
Qualifications
What YOU bring to the table:
• 2-3 years of experience with commercial property administration preferred.
• Previous experience in preparing and issuing invoices and processing payments.
• A passion for customer service and client relations.
• Strong organizational and problem solving skills.
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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