your role:
Office facilities administrative services like purchase order requests
Company car operational management, including interactions with HR and car lease company
Meet and welcoming all visitors
Print and issue security badges to all visitors, contractors, new hires, and current employees
Coordinating courier services and package deliveries (domestic and international)
Familiarity with office equipment, furniture, and card access systems
Update SharePoint for Facilities and post information for public consumption on facilities policies, procedures, and frequently asked questions
Work closely with external department members, to execute projects and to ensure all requests are taken care of in a timely manner
Provide excellent customer service, be well-organised, prompt and use sound judgment
Assisting with any special accommodation requests and workspace set up
Coordinating caterer access for meeting or events. Set up and clean-up as needed
Assist with setting up and taking down for daily/weekly/last minute meetings, corporate events or Employee Events
Stocking and maintaining all supplies
Monitor internal and email communications
Filing and processing all the correct paperwork for billing
Assist with daily office operations, including filing, scanning and archiving documents and contracts data entry, and answer and forward calls