executive assistant.

Job Description:
• Manage Director’s diary, assessing priority of appointments and reallocation as necessary
• Manage Director’s travel arrangements (Vehicle/accommodation)
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate
• Maintain Director’s office systems and filing
• Maintain records of Director’s contacts
• Screen calls, enquiries and requests, and deal with them when appropriate
• Produce documents, briefing papers, reports and presentations for the Director when required
• Organise meetings and prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
• Meet and greet visitors at all levels
• Supervise all Trust incoming/outgoing mail
• Take initiative as appropriate especially in the Director’s absence
• Any other duties as may reasonably be required by the Director/HR

experience

7