executive assistant.

Location:   OKHLA (South Ex)

Experience Required: 4-5 years

Working Hours: 9:30 AM to 6:30 PM (flexibility required as per the job's demands)

Immediate Joiner Preferred

Job Summary:

We are seeking a proficient and organized Executive Assistant to support the Managing Director with various administrative tasks. The ideal candidate will have 4-5 years of experience in a similar role, demonstrating excellent communication skills and the ability to manage travel arrangements, meetings, and calendar schedules efficiently.

Key Responsibilities:

• Administrative Support:

  • Assist the Managing Director in day-to-day administrative tasks.
  • Handle confidential information with discretion.
  • Manage document filing, record-keeping, and other clerical duties.

• Meeting Coordination & Calendar Management:

  • Schedule and coordinate meetings, appointments, and conferences.
  • Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
  • Ensure timely follow-ups on action items from meetings.

• Travel Management:

  • Arrange domestic and international travel, including flights, accommodation, and ground transportation.
  • Manage travel expenses and process reimbursements.
  • Ensure the Managing Director’s travel itinerary is up-to-date and accessible.

• Communication & Liaison:

  • Serve as the point of contact between the Managing Director and internal/external stakeholders.
  • Draft, review, and manage correspondence on behalf of the Managing Director.
  • Coordinate with various departments and external partners as needed.

• Information & Solution Management:

  • Efficiently gather information from the internet or relevant stakeholders to address various queries and requirements.
  • Provide quick and effective solutions for administrative issues.

• Miscellaneous:

  • Manage memberships, subscriptions, and ensure timely payments for cards and services.
  • Perform other duties as assigned by the Managing Director.

Qualifications:

• Bachelor’s degree or equivalent experience.
• 4-5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time-management skills.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Discretion and confidentiality in handling sensitive information.

Preferred Skills:

• Experience with travel management and booking systems.
• Familiarity with calendar management tools and practices.
• Problem-solving skills and the ability to find information quickly and efficiently.