executive assistant.

Cloud calendars ensuring there are no conflicts and everything runs smoothly.
2. Communication Handling:
 Screen and prioritize incoming communications, including phone calls, emails,
and correspondence, and ensure timely responses or appropriate delegation.
 Verifying purchase orders, service purchase orders, and sales orders, ensuring
timely closure of pending orders.
 Verifying and making payments.
3. Meeting & Event Coordination:
 Organize internal and external meetings, including preparing agendas, taking
minutes, and following up on action items. Also, assist with organizing corporate
events or conferences.
 Organizing production review meetings with the plant team and cost analysis
meetings with the finance team.
 Effectively schedule and co-ordinate the meetings in an accurate and flexible
manner by inviting participants.
4. Document Preparation & Management:
 Draft, proofread, and finalize business documents, presentations, and reports as
required by the Executive Director.
 Preparing daily reports on machine-wise production, raw material inventory, sales
performance, target vs. achievement analysis, and backlog tracking
 Collaborating with the sales team to meet targets and organized monthly review
meetings to evaluate performance and set goals for the upcoming month.5. Project Assistance:
Provide support for special projects, research, and data collection, ensuring deadlines
are met and deliverables are completed accurately.6. Confidentiality & Discretion:Handle sensitive and confidential information with the utmost discretion and
professionalism.
7. Liaison Role:
Serve as a point of contact between the Executive Director and other internal/external
stakeholders, building relationships on behalf of the Director. Requirements:
 8-10 years experience as an executive assistant supporting high-level executives.
 Strong proficiency with office software (Microsoft Office, Google Workspace) as well
as communication tools and scheduling software.
 Excellent verbal and written communication skills.
 Exceptional organizational, multitasking, and time-management skills.
 Ability to work under pressure and handle competing priorities with professionalism.
 Ability to maintain confidentiality and exercise discretion

experience

10