社名
社名非公開
職種
秘書、受付、セクレタリー
業務内容
...
【As Executive Assistant, you will do the following】■ President and Representative Director Japan/Korea• Manage efficiency, priorities, language interpretation & translation, and secretarial support.Effective planning for travel including visa, flight and hotel logistics. Ensure arrangements fulfill the requirements of supervisor in line with meeting agendas; compile & prepare relevant travel and meeting documents prior to travel.• Calendar planning: Manage and coordinate the President’s electronic calendar effectively by planning and scheduling key priorities, meetings, teleconferences and travel, monitoring progress as and when required.• Provide general secretarial/administrative assistance: Prepare the President’s expense claims via Concur punctually; effective data management & filing of information and documents; accept ownership for accomplishing ad-hoc & different administrative requests when required.• Internal and External meetings: Ensure timely and effective logistic arrangement, meeting set up. Proactively gather any relevant information to meetings and attendees.• Interpretation: Japanese/English and English/Japanese interpretation in internal employee meetings, townhalls, conferences, selected one-on-one discussions, external wholesaler meetings, customer visits and seminars; accompany President for general interpretation needs.• Translation: Japanese/English and English/Japanese translation of internal communications including SPOT and global communications, PowerPoints, policies or directives on behalf of the President; external communications and letters on behalf of the company.• Act as liaison between the supervisors and US Headquarter to coordinate global leadership team meetings. Arrange itinerary, logistics and accommodation for visitors from global executive teams.《Japan Leadership Team》• Facilitate, schedule, arrange logistics and list up action items for leadership team meetings andwhen requested, meetings organized by regional functional heads.• Assist communications among President, Japan Lead Team members and managers.《Corporate Governance》• Support the President in managing Corporate Governance (Board of Directors meetings, documentation, Company Seal).《Communication, Employee Engagement, Cause》• Own communication initiatives: Townhalls, announcements, updates for Japan and Korea, publish regular communication email magazines with a purpose of connecting employees across functions.• Proactively develop internal and external communication initiatives• Participate in Employee Engagement Initiatives and help coordinate employee engagement events –celebrations, lunches, long service award, team luncheons/outings, townhall meetings, etc.• Champion activities/events for XXXXX CSR initiative – coordinating/ proposing event ideas, logistical planning, budgeting, delegation of tasks, etc.; work alongside Cause Ambassadors to promote awareness among employees and encourage them to act.《Projects (as needed)》• Develop a plan and execute a task/project on time and on budget (Examples: organizing customer events, internal meetings)
求められる経験
【Qualifications & Experience】
• Diploma in Business Administration or equivalent
• Minimum 5-6 years of general administration
• Excellent communication skills in English (both written and spoken) and ability to translate and
interpret English to Japanese, Japanese to English.
• Excellent interpersonal skills to handle sensitive and confidential information/situations and
able to network effectively across groups and levels.
• Effective leadership skills to manage several projects at one time and ensure the team meets deadlines including regional projects/ initiatives.
• Demonstrates strategic thinking capability and ability to apply good judgment across diverse/complex issues.
• Ability to work under pressure and compliance with strict deadlines.
• Ability to priorities or work with conflicting priorities.
• Advanced knowledge of MS Excel, Word, PowerPoint.
【Core Competencies】
• Competent in MS Word, Excel, PowerPoint, Outlook and internet research.
• Strong organizational skills & exceptional attention to detail & accuracy.
• Ability to prioritize & anticipate needs.
保険
健康保険 厚生年金保険 雇用保険
休日休暇
土曜日 日曜日 祝日
給与
年収500 ~ 700万円
賞与
-
雇用期間
期間の定めなし
show more
社名
社名非公開
職種
秘書、受付、セクレタリー
業務内容
...
【As Executive Assistant, you will do the following】■ President and Representative Director Japan/Korea• Manage efficiency, priorities, language interpretation & translation, and secretarial support.Effective planning for travel including visa, flight and hotel logistics. Ensure arrangements fulfill the requirements of supervisor in line with meeting agendas; compile & prepare relevant travel and meeting documents prior to travel.• Calendar planning: Manage and coordinate the President’s electronic calendar effectively by planning and scheduling key priorities, meetings, teleconferences and travel, monitoring progress as and when required.• Provide general secretarial/administrative assistance: Prepare the President’s expense claims via Concur punctually; effective data management & filing of information and documents; accept ownership for accomplishing ad-hoc & different administrative requests when required.• Internal and External meetings: Ensure timely and effective logistic arrangement, meeting set up. Proactively gather any relevant information to meetings and attendees.• Interpretation: Japanese/English and English/Japanese interpretation in internal employee meetings, townhalls, conferences, selected one-on-one discussions, external wholesaler meetings, customer visits and seminars; accompany President for general interpretation needs.• Translation: Japanese/English and English/Japanese translation of internal communications including SPOT and global communications, PowerPoints, policies or directives on behalf of the President; external communications and letters on behalf of the company.• Act as liaison between the supervisors and US Headquarter to coordinate global leadership team meetings. Arrange itinerary, logistics and accommodation for visitors from global executive teams.《Japan Leadership Team》• Facilitate, schedule, arrange logistics and list up action items for leadership team meetings andwhen requested, meetings organized by regional functional heads.• Assist communications among President, Japan Lead Team members and managers.《Corporate Governance》• Support the President in managing Corporate Governance (Board of Directors meetings, documentation, Company Seal).《Communication, Employee Engagement, Cause》• Own communication initiatives: Townhalls, announcements, updates for Japan and Korea, publish regular communication email magazines with a purpose of connecting employees across functions.• Proactively develop internal and external communication initiatives• Participate in Employee Engagement Initiatives and help coordinate employee engagement events –celebrations, lunches, long service award, team luncheons/outings, townhall meetings, etc.• Champion activities/events for XXXXX CSR initiative – coordinating/ proposing event ideas, logistical planning, budgeting, delegation of tasks, etc.; work alongside Cause Ambassadors to promote awareness among employees and encourage them to act.《Projects (as needed)》• Develop a plan and execute a task/project on time and on budget (Examples: organizing customer events, internal meetings)
求められる経験
【Qualifications & Experience】
• Diploma in Business Administration or equivalent
• Minimum 5-6 years of general administration
• Excellent communication skills in English (both written and spoken) and ability to translate and
interpret English to Japanese, Japanese to English.
• Excellent interpersonal skills to handle sensitive and confidential information/situations and
able to network effectively across groups and levels.
• Effective leadership skills to manage several projects at one time and ensure the team meets deadlines including regional projects/ initiatives.
• Demonstrates strategic thinking capability and ability to apply good judgment across diverse/complex issues.
• Ability to work under pressure and compliance with strict deadlines.
• Ability to priorities or work with conflicting priorities.
• Advanced knowledge of MS Excel, Word, PowerPoint.
【Core Competencies】
• Competent in MS Word, Excel, PowerPoint, Outlook and internet research.
• Strong organizational skills & exceptional attention to detail & accuracy.
• Ability to prioritize & anticipate needs.
保険
健康保険 厚生年金保険 雇用保険
休日休暇
土曜日 日曜日 祝日
給与
年収500 ~ 700万円
賞与
-
雇用期間
期間の定めなし
show more