about the role
- Assist the Office of General Counsel with the document hold/preservation orders and collection processes. Work with applicable lawyers and staff on the identification and collection of potentially responsive email and electronic documents. Utilize search and collection tools to facilitate identification and collection of responsive documents
- Process electronic records received in conjunction with the on boarding of new lawyers or the transfer of matters to the Firm
- Administer process for the collection, review and release of electronic records necessary to comply with file releases associated with client requests. Expected to offer suggestions for process improvement, as appropriate
- Work with practice groups and Firm administrative departments on guidance for electronic records management and compliance with the Firm’s Records Management Policy
- Oversee and report on the progress of disposition with regards to hardcopy records
- Execute process for electronic records disposition including email and litigation support data in response to court-ordered document destruction or implementation of Firm retention policies.
- Execute processes for electronic records access exceptions and other electronic records management related actions
- Identify electronic record management risks and lead the development of action plans to mitigate identified risks
- Act as a liaison between lawyers and IT regarding issues of electronic records organization, access, retention and disposition
Skills and experience required
- At least four years of records management or IT experience, preferably in a professional services firm
- Prior experience extracting and exporting data from Symantec’s Enterprise Vault, Microsoft Exchange, Purview and NetDocuments
- Experience with Purview or similar e-discovery tools
- Experience with programming languages including XML and SQL
- Advanced knowledge of Microsoft Outlook, including .PST creation and review
- Experience with content management systems such as Documentum, FileNet, Hummingbird, Open Text, iManage or NetDocuments
- Experience with records management software such as Filetrail
- Working knowledge of Microsoft Windows operating system and basic network functions
- Advanced working knowledge of Microsoft Suite Products such as Excel, Word, Powerpoint, Outlook and OneNote
- Required to occasionally lift and/or move objects up to 20kg
To apply online please use the apply function, alternatively you may contact Chloe Chen at chloe.chen(@)randstad.com.sg. (EA: 94C3609 /R1768253)
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