assistant immunologie operations europe.

Your tasks as a Assistant Immunologie Operations Europe :   

• Provide administrative support to the manager’s leadership teamManage an extremely active calendar of appointments.
• Complete expense reports and prepare confidential correspondence.
• Arrange complex travel plans, itineraries, and agendas.
• Plan, coordinate, and ensure the managers’ schedules are followed and respected.
• Communicate directly on behalf of the managers with peers and stakeholders.
• Research, prioritize, and follow up on incoming issues and concerns.
• Will ensure key processes around regional activities, PR/POs, contracting, in partnership with Procurement/ compliance / legal teams
• Manage agenda, calls, emails and correspondence, as well as meetings organization and business travel for head of department, making independent decisions on attendance/ conflicting meeting requests
• Responsible for travel arrangements of the allocated team leader including: flight reservations, hotel accommodations, and expense report processing
• Act as liaison between executive and staff, external/internal contacts and in regular contac with other Team Leaders and their respective Assistants
• Gather & coordinate agenda topics for team meetings (F2F + Virtual) and support with logistics, coordinate planning
• Draft and distribute meeting minutes as needed
• Provide and/or supervise assistance and logistical support on global and local events
• Proactively coordinate budget tracking and budget preparation for the department and oversee processes related to contracts, financial approvals and execution in partnership with FP&A
• Support logistics for strategic activities for external audience and meetings (contracts, NFs, budget, tracking, etc.
• Support logistics for team meetings at EU Immuno Ops level

The requirements for this positions of Assistant Immunologie Operations Europe : 

• Open attitude, proactive behaviors, positive / growth mindset
• MS office/ financials systems/ contracting
• Basic compliance understanding including HCP/ vendor related interactions