ao4 executive assistant.

• Reporting to the Executive Director, you will deliver high quality executive advice, support and coordination for the Executive Director including diary management, email inbox management, and other administrative duties as required in a fast-paced and sensitive work environment
• Manage all travel arrangements for the Executive Director and Directors
• Manage the shared mailbox and coordinate responses to requests (from internal and external sources)
• Cover engagement across the organisation to ensure the Executive Director is prepared with briefings ahead of key meetings and engagements.
• Complete a range of administrative functions including purchase and payment of goods and services, and credit card reconciliations
• Review, prioritise, direct and delegate a wide variety of complex and confidential requests that are presented to the Executive Director for consideration
• Respond or redirect confidential inquiries from external or internal sources.

The ideal candidate will shine in this role if they are

• Previous experience working within government is highly desirable, allowing you to navigate processes and protocols with ease.
• Ability to provide high-quality confidential administrative support, including executive diary management, travel arrangements, and research skills.
• Ability to manage time effectively and prioritize tasks will help you handle competing priorities and meet deadlines.
• High level written and verbal communication skills including negotiation skills to ensure high-quality and timely delivery of document
• Excellent written and verbal communication skills, you’ll be able to negotiate and ensure the timely, high-quality delivery of important documents
• Demonstrated judgement and analytical skills to provide effective solutions in difficult situations
• Extreme attention to detail and commitment to quality assurance will ensure accuracy and consistency in all aspects of your work.

Team Environment

• You’ll join a relaxed, friendly team where everyone’s ready to help when needed, even though the environment is fast-paced.
• We're looking for someone who can confidently manage their workload and work independently, thriving in a dynamic setting while maintaining calm.
• While you’ll often be working independently, you’ll always have the backing of a supportive and approachable team when challenges arise.

What You’ll Receive

• $57.43+ per hour plus super
• Brisbane location
• Learn specialist skills and knowledge

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.