Location: Vers-chez-les-Blancs
Company: Nestlé Health Science
Act. Rate: 80%
Type of contract: temporary contract - 6 months
Start date: asap
A Day in the Life of Administrative Assistant (Contracts & Budgets)
In this role, you will be responsible for managing and coordinating the contracts and budgetary operations of the organization
- Monitor and manage payments for the SMI HQ budget, including the creation and management of PR/PO, K2 forms, payment orders, ICO forms and manual invoices
- Track invoices and maintain visibility of costs related to contract management processes
- Support and resolve issues related to PO approvals and payments
- Provide administrative support to internal departments for budget tracking and quarterly closings and assist teams with their contract registrations
- Support the finance department in monitoring project expenditures, tracking project timelines and comparing spending against pending expenses and ensure accurate financial reporting and tracking
- Facilitate smooth communication with vendors regarding data updates, payment instructions and other invoicing-related information (e.g. payment dates, celearning numbers)
- Assist the SMI controller with regular budget activities such as consolidation, collection of accruals and updates on the dashboard and ensure the set-up of quarterly budget reviews with relevant business entities